Configuring Bookable Events
Step 1 - Add the Events
If you are running a series or a training course over a number of non-contiguous days you should create a Group first.
Adding a Group
a) Go to Calendar and click the '+ Group' button.
b) Enter the Group name e.g. Adult Sailing Level 1
c) Enter a description (optional - but best if the same description applies to all event in the group)
d) Enter location name and / or map location (optional)
e) Enter url of third party website (optional)
f) Set visibility (public is best option for events that will be bookable by non-members)
The 'Slug' will be generated automatically from the group name, but you can edit this subsequently if required.
Adding an Event
a) Go to Calendar and click the '+ Event' button
b) Enter the Event name (please note that if the Event is part of a Group the Group name will appear in front of the Event name when displayed)
c) Set visibility (public is best option for events that will be bookable by non-members)
d) Select the Group - start typing and select from drop down list (optional)
d) Enter dates (you can set start and end times by unticking 'All day' check box)
e) Set owner (defaults to the admin user who is entering the event)
f) Enter further information - any information entered here will override the equivalent info added to the Group of which this is a part (if a group is set)
Step 2 - Make it Bookable
Tickets make Calendar events into bookable events.
When a single event has one or more tickets the event is bookable.
When a group has one or more tickets the group of events become bookable as one package.
Adding ticket types
Each bookable event needs at least one ticket type
a) Go to Ticket Types sub section of the event or group
b) Click '+Ticket type' button
c) Enter ticket type name (e.g. Course fee)
d) Select type (use 'normal' for any ticket types requiring payment at time of booking or 'instant' if the price is zero or you want people to enter and charge the entrants later)
e) Enter price in your selected currency (enter numbers and decimal point only)
f) Enter early and late prices (optional)
g) Enter non-member pricing if appropriate
h) Add a description of what you get with this ticket option (optional but recommended)
i) Checking the 'Keep bookings private' checkbox will prevent the list of people who have booked being displayed on the event page
j) Enter restrictions (optional)
k) Enter requirements by checking appropriate boxes
l) Enter any other information to be displayed on booking page (optional)
m) Enter text to be added to booking confirmation email that is specific to this ticket
n) Upload documents to be attached to booking conflation email
o) Click the 'Save' button
A Series of Events where either the whole Series or individual Events can be booked [Advanced option: Please get in touch if you want to use this feature]
To make both the whole series and individual events within bookable you will need to make each event bookable with at least one ticket type and then the Group bookable with corresponding ticket type(s). When you create the ticket type(s) for the Group you need to select the Individual Tickets from the corresponding individual events in the 'This ticket covers..' section.
Last updated 15:06 on 9 February 2024